Vendor and Supplier Conflict of Interest

Purpose

This policy governs the use of vendors who have a close relationship with decision makers.

This policy is permanent.

Vendors and contractors (e.g., food service, enrichment program, janitorial service, etc.) who are relatives of any ANCS employee (as defined by the Hiring and Evaluation of Immediate Family Members Policy) should require careful consideration when being considered for providing a paid service to the school. Disclosure of the vendor's relationship should be discussed with the Executive Director, approved by the Finance and Operations Committee, and disclosed to the Board of Directors.
If an employee, his/her relative, or a friend owns, manages, or sells for a vendor/supplier, the employee must recuse himself/herself from decisions involving that vendor/supplier and should not access related information unavailable to competing vendors/suppliers.
Clear evidence of the advantages of this vendor, if recommended, should be presented to the Governing Board prior to voting to authorize the contract.

Approved	Effective	Last Review	Next Review
06/16/2015	07/02/2015	09/2024	09/2026